Administrative Assistant - Executive


Responsibilities and tasks are written as follows:

  • Provides administrative support to managers by preparing correspondence, receiving visitors, answering and managing incoming calls, arranging conference calls, management of calendars, managing appointments and travel arrangements, handling meeting conflicts and prioritizing and communicating issues.
  • Creates and edits memos, letters, spreadsheets, pivot tables and presentations in support of management.
  • Prepares and maintains daily, weekly, monthly and quarterly reports.
  • Plans and coordinates events and on/off site meetings, ensuring all logistics are in order including any catering and audio and video set up.
  • Opens, distributes and prioritizes mail. Maintains a well-organized filing system.
  • Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
  • The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

    • High school diploma or general education degree (GED) and 2+ years related experience and/or training; or equivalent combination of education and experience.
    • Excellent typing, grammar, spelling and proof reading skills.
    • Strong attention to detail and accuracy, as well as solid organization and time management skills.
    • Ability to work well with others in fast paced, dynamic environment.
    • Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
    • Proficient level computer skills and in-depth knowledge of Microsoft Office applications including Excel, Word, and PowerPoint.
    • Ability to handle confidential matters appropriately and with discretion.
    • Excellent written and verbal communication skills.
    • Knowledge of standard office administrative processes and procedures.

    Physical Demands

    The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Occasionally lift and/or move up to 10 pounds.
    • Specific vision includes close vision and ability to adjust focus.
    • Frequently required to sit, use hands to handle or feel, and talk or hear.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • The majority of the time is spent in an office setting outside of the production plant. The plant environment will include wet or humid conditions (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts, exposure to fumes or airborne particles, and chemicals.
    • Noise level in the work environment is usually moderate but can be loud when in the production area.

    EEO/AA Information

    Smithfield is an Equal Opportunity/Affirmative Action (EEO/AA) Employer. All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job related characteristic as directed by law.

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